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How to Stay Organized When Leasing and Managing a Rental Property

A Desk with a Planner, Phone, Coffee, and LaptopAs a single-family Schenectady rental property owner, staying organized is significant. This can be complicated when you have a lot of demands on your time and energy. One way to make staying organized easier is to treat your rental properties as a business and have a designated office space for your management work and information. In fact, establishing a leasing office is a terrific way to keep yourself organized and manage your properties easier. Here are some tips.

Set Aside Work Space

First, choose a space in your home that can be devoted to your property management work. This should not be a large space – even just a corner of a room can work. The important thing is to have a designated area for your property management tasks. This helps you stay organized and focused when working on your rental business.

Create and Follow a System

Next, set up your workspace with all you need to easily and efficiently do your daily tasks. This should include creating a filing system in your office. This can be as simple as creating folders for each of your properties and keeping all of your important documents – lease agreements, rental applications, etc. – in these folders. Having everything organized and in one place will make it easier to find what you need when you need it.

If your leasing activities are mostly digital like most Schenectady property managers, you could create a system using folders on your computer. You can also use cloud-based storage solutions, like Google Drive or Dropbox, to keep your files organized and accessible from anywhere.

Personalize Your Space

Make your office space your own to make your office a place you want to be. Add personal touches, like photos or artwork, to give it a place you enjoy spending time in. This will help you stay motivated and organized when working on your rental business.

Set Aside Time

In the end, be sure to schedule time each week to tidy up your workspace. Just as you need to set aside time to work on your property management tasks, you need to give yourself time to complete organization tasks, too. For instance, at least once a week, go through your business mail and other documents and shred anything that you don’t need to keep. This will help your office stay free of clutter. Also, for digital files, develop and use a consistent naming system that will help you sort and file important information without losing anything. Dedicating a few hours each week to your rental business will make a big difference in how smoothly everything runs.

You can stay organized when leasing and managing a rental property by following these tips. Having an organized office will make your job as a single-family rental property owner easier and help you run your business more efficiently.


However, perhaps the biggest time-saver for rental property owners is to hire a quality property management company like Real Property Management Teague to see to all the day-to-day management tasks. This way, you can focus on the bigger picture and leave the details to us. Contact us online to learn more about our quality property management services.

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